Individuals and record companies enter recordings and music videos released during the 12-month period beginning on Oct. 1. To be eligible, recordings and music videos must be in general distribution in the United States, i.e. sales by label to a branch or recognized independent distributor, via the Internet, or mail order/retail sales for a nationally marketed product.
Experts in each field convene to review the submissions and determine: (1) overall eligibility; and (2) specific placement.
Voting members are recording industry professionals with creative or technical credits on six commercially released tracks (or their equivalent). These may include vocalists, conductors, songwriters, composers, engineers, producers, instrumentalists, arrangers, art directors, album notes writers, narrators, and music video artists and technicians.
Nomination ballots are sent to all academy members in good dues. Members may vote only in their areas of expertise and are limited to 20 categories in the genre fields as well as the four General Field categories (Album Of The Year, Record Of The Year, Album Of The Year, Song Of The Year and Best New Artist.) There are 30 genre fields (General, Pop, Gospel, Classical, etc.) and 82 categories within those fields. Record Of The Year recognizes the artist’s performance as well as the overall contributions of the producer(s), recording engineer(s) and/or mixer(s) if other than the artist while Song Of The Year recognizes the songwriter(s).
SPECIAL NOMINATING COMMITTEES
For craft and other specialized categories, nominations are determined by special committees drawn from the members.
Final ballots are sent to all members in good dues standing. As with the nominating ballots, members are limited to 20 categories in the genre fields as well as the four General Field categories (Album Of The Year, Record Of The Year, Album Of The Year, Song Of The Year and Best New Artist.)